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Summary
Overview
Work History
Education
Work Availability
Skills
Timeline

Ruby Jabeen Zaidi

New Delhi
Summary

Systematic Administrative Assistant with over 10 years of experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Coordinated Administrator Assistant proficient in SAP /Tally and Busy. Diligent and self-directed individual with 10 years of experience providing quality in-house coordination, inventory management and managerial support. Skillful in maintaining filing systems, managing calendars and preparing and modifying documents. Efficient admin with experience providing top-notch clerical support and operational assistance to meet staff needs. Capable and highly organized when coordinating documents, supplies and project resources. Clear communicator and self-motivated worker with decisive nature necessary to manage independent work. Resourceful and experienced person offering expertise in customer service, travel coordination and file management. Dedicated team member with high attention to detail and strong organizational skills. Handles multiple projects simultaneously with high degree of accuracy. Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven ability to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills. Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through 6 years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.

Overview
5
5
years of post-secondary education
11
11
years of professional experience
Work History

Admin Assistant

Agilent Technologies India Pvt ltd
2014-03 - Current
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Created PowerPoint presentations for business development purposes.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and FSE Data
  • Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Performed routine clerical tasks by scanning, filing and copying documents.
  • Performed routine analysis and calculations to process data for [Type] internal reports.
  • Developed and maintained [Type] and [Type] administrative processes to improve organizational accuracy and efficiency.
  • Screened over [Number] phone calls per [Timeframe] to take messages and route calls to appropriate personnel.
  • Prepared transportation arrangements, itineraries and expense reports for [Number] [Job title]s.
  • Prepared travel expense and [Type] reports to submit for manager's approval.
  • Arranged conference rooms and facilities to prepare for meetings.
  • Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
  • Generated reports and typed letters in [Software] and prepared presentations in [Software] for maximum impact and results.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Processed invoices and expenses using [Software] to facilitate on-time payment.
  • Monitored [Job title]'s work calendar and scheduled appointments, meetings and travel.
  • Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.

Office Coordinator

Ami Tech India Pvt Ltd
2012-08 - 2014-02
  • Reported on daily office activities to help managers stay on top of dynamic conditions and make proactive decisions.
  • Routed correspondence to facilitate timely communication between team members, customers and vendors.
  • Trained new employees on administrative procedures, company policies and performance standards.
  • Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
  • Managed office activities by maintaining communication between clients, tracking records and filing all documents.
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
  • Organized company meetings and scheduling for [Number]-employee team.
  • Efficiently supervised diverse office functions, including filing, sorting and handling incoming and outgoing mail.
  • Supported HR by completing new hire orientation, incident reports and benefits paperwork on behalf of office employees.
  • Verified [Number] salaried and hourly employee time cards to prepare accurate bi-weekly payroll.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.

Sales Coordinator

Kewalson
2010-04 - 2012-07
  • Liaised with customers, management and sales team to better understand customer needs and recommend appropriate solutions.
  • Worked alongside retail representatives to boost sales by enhancing product presentations and advertising collateral.
  • Conducted on-site product demonstrations to highlight features, answer customer questions and redirect concerns toward positive aspects.
  • Streamlined training processes for orders, tracking, expense recording and sale protocols to increase employee productivity and enhance sales.
  • Handled customer inquiries by staying up-to-date on market and industry trends and finding unique solutions to issues.
  • Set up appointments with potential and current customers to promote new products and services.
  • Improved productivity by increasing customer feedback and maintaining long-term business goals.
  • Compiled client profiles and entered information into operating system.
  • Researched local markets to identify and flesh out lists of new leads for sales team follow-up.
  • Presented Safety Products during retail trade shows to increase market share and make connections with potential customers.
Education

Bachelor of Arts Arts (General)l

Eastern Institute For Integrated Learning In Mgm
2008-06 - 2012-06

MBA Executive MBA HR

Eastern Institute For Integrated Learning In Mgm
2013-07 - 2014-06
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Skills

Sales

Timeline

Admin Assistant

Agilent Technologies India Pvt ltd
2014-03 - Current

MBA Executive MBA HR

Eastern Institute For Integrated Learning In Mgm
2013-07 - 2014-06

Office Coordinator

Ami Tech India Pvt Ltd
2012-08 - 2014-02

Sales Coordinator

Kewalson
2010-04 - 2012-07

Bachelor of Arts Arts (General)l

Eastern Institute For Integrated Learning In Mgm
2008-06 - 2012-06