MOHAMMED IMRAN PASHA

Results-oriented and highly organized Administration and Facilities Manager with 15+ years of comprehensive experience in independently managing end-to-end facilities and general administrative functions. Proven expertise in ensuring operational excellence, optimizing cost efficiency, and delivering exceptional service quality. Skilled in vendor management, risk mitigation, project execution, compliance, and team leadership within fast-paced corporate environments. Recognized for driving process improvements, sustainability initiatives, and creating workplace solutions aligned with organizational goals.

PROFESSIONAL PROFILE

• Versatile and proactive professional with a strong record of reliable performance.

• Excellent administrative and organizational abilities with proven efficiency in multitasking.

• Skilled in managing stress, time, and people effectively to achieve results.

• Sound knowledge of Management Information Systems (MIS).

• Computers
• Project Management

• Achieved significant cost reduction by implementing effective budget planning and driving successful vendor negotiations.
• Recognized for successfully transforming office space into an OpenBlue Experience Center, enabling employees and customers to engage with innovative products and solutions.
• Led the design and execution of office renovation projects aligned with business requirements, delivering results on time and within budget.
• Implemented Zero Waste initiatives, promoting sustainability and reducing environmental impact within the workplace.

End-to-End Facilities Management: Independently oversee seamless day-to-day operations  across multiple sites, ensuring consistent service delivery and optimal infrastructure  performance.

  • Administrative Oversight: Lead diverse functions such as security, mailroom, janitorial  services, front office, cafeteria, help desk, travel desk, and concierge services. 

 • Maintenance & Upkeep: Maintain high standards of office infrastructure by coordinating civil,  electrical, plumbing, carpentry repairs, and renovation projects.

  • Budgeting & Cost Control: Plan and manage annual budgets; ensure cost efficiency, accurate  expense tracking, and timely submission of MIS reports.  

• Vendor Management: Handle vendor selection, contract negotiations, and performance  reviews to ensure quality service and competitive pricing. 

 • Communication Systems: Manage all telephony systems, including EPABX, mobile, and data  card infrastructure to support uninterrupted communication.

  • Travel Desk Operations: Plan and coordinate domestic and international travel, including  logistics, accommodation, and visa support. 

 • Capacity Planning: Develop and implement strategies for seat allocation and space utilization  aligned with company growth plans.  

• Corporate Security: Supervise physical security protocols, CCTV surveillance, and access  control systems to safeguard personnel and assets. 

 • Preventive Maintenance: Schedule and monitor maintenance for DG sets, UPS systems,  HVAC, fire systems, STPs, and capital equipment. 

 • Event Management: Organize and manage corporate events such as annual functions, team  outings, and high-profile client meetings. 

 • Comprehensive Admin Services: Oversee end-to-end office administration, including  stationery, courier, medical room, pest control, stores, horticulture, and more.  

• Asset & Equipment Management: Ensure smooth functioning and maintenance of office  automation tools, furniture & fixtures, and telecom equipment.  

• Project Management: Plan and execute new facility setups, office expansions, and  reconfigurations based on organizational goals and strategic growth.

• Facilities Management: Expertise in managing DG sets, UPS systems, HVAC,  furniture & fixtures, telephony, and seating matrix planning. 

 • Vendor & Contract Management: Skilled in negotiating contracts, managing  vendor relationships, and ensuring service level compliance. 

 • Budgeting & Cost Control: Proficient in annual budget planning, petty cash  handling, expense optimization, and financial reporting. 

 • Risk Management & Emergency Preparedness: Experience in  implementing safety protocols, emergency response plans, and compliance         frameworks. 

 • Travel & Transport Management: Effective coordination of  domestic/international travel, accommodation, and transport logistics. 

 • Project Management: Hands-on experience in office setup, renovation, and  infrastructure development, including FA/PA, CCTV, BMS, and access systems.  

• Corporate Security: Oversight of VMS, CCTV surveillance, access control  systems, and overall physical security management. 

• Event Planning & Execution: Successful track record of organizing corporate  events, client visits, and team-building activities.  

• Procurement & Inventory Management: Efficient management of  sourcing, purchase orders, stock levels, and inventory systems. 

 • Team Leadership: Strong capabilities in team coordination, staff supervision,  and cross-functional collaboration.

 • Microsoft Office Suite: Proficient in Excel (including pivot tables and  dashboards), Word, and PowerPoint for reporting, documentation, and  presentations.

• Facility Management Software: Skilled in using FM tools for asset tracking,  maintenance scheduling, and service management. 

 • ERP Systems: Familiar with ERP platforms for procurement and inventory  management; hands-on experience in SAP for PR/PO creation and vendor  coordination. 

 • Power BI: Proficient in creating dashboards and reports for data visualization  and performance tracking.  

• Project Management Tools: Experience in using project management tools  for planning, execution, and resource allocation. 

 • Administrative Operations: Strong background in managing end-to-end  administrative support functions across departments.