MOHAMMED IMRAN PASHA
Additional Information
PROFESSIONAL PROFILE
• Versatile and proactive professional with a strong record of reliable performance.
• Excellent administrative and organizational abilities with proven efficiency in multitasking.
• Skilled in managing stress, time, and people effectively to achieve results.
• Sound knowledge of Management Information Systems (MIS).
Results-oriented and highly organized Administration and Facilities Manager with 15+ years of comprehensive experience in independently managing end-to-end facilities and general administrative functions. Proven expertise in ensuring operational excellence, optimizing cost efficiency, and delivering exceptional service quality. Skilled in vendor management, risk mitigation, project execution, compliance, and team leadership within fast-paced corporate environments. Recognized for driving process improvements, sustainability initiatives, and creating workplace solutions aligned with organizational goals.
Work History
Senior Executive – Administration
11 Years 10 Months- Oversee complete office administration and facility management operations.
- Drive vendor management, contract negotiations, and cost optimization initiatives.
- Manage compliance, procurement, travel logistics, and employee workplace services.
- Support leadership in MIS reporting, audits, and continuous process improvement.
Senior Executive – Administration
4 Years 2 Months- Handled end-to-end administration functions, including facilities, procurement, and office services.
- Ensured seamless coordination between departments for operational efficiency.
- Managed vendors, contracts, and cost-saving initiatives.
Executive – Administration
2 Years 2 Months- Managed office operations, facilities, and vendor coordination.
- Prepared and maintained MIS reports and compliance documentation.
- Supported HR and Finance teams with administrative requirements.
Admin Executive
1 Year- Performed general office administration and employee support services.
- Coordinated logistics, travel, and vendor management.
- Assisted in documentation and daily facility operations.
Education
Graduate Diploma - business management
Skills
Certification
- Computers
- Project Management
Accomplishments
- Achieved significant cost reduction by implementing effective budget planning and driving successful vendor negotiations.
- Recognized for successfully transforming office space into an OpenBlue Experience Center, enabling employees and customers to engage with innovative products and solutions.
- Led the design and execution of office renovation projects aligned with business requirements, delivering results on time and within budget.
- Implemented Zero Waste initiatives, promoting sustainability and reducing environmental impact within the workplace.
Personal Information
Languages
Interests
Software
- Power BI
- EPR systems
- Facility Management software - BMS
- Project Management tools - BMS, Access, CCTV and other Supporting Tools.
- Administration and Vendor Management Tools SAP/Oracle/Ariba/Jira
- MS Office
Responsibilities
End-to-End Facilities Management: Independently oversee seamless day-to-day operations across multiple sites, ensuring consistent service delivery and optimal infrastructure performance.
• Administrative Oversight: Lead diverse functions such as security, mailroom, janitorial services, front office, cafeteria, help desk, travel desk, and concierge services.
• Maintenance & Upkeep: Maintain high standards of office infrastructure by coordinating civil, electrical, plumbing, carpentry repairs, and renovation projects.
• Budgeting & Cost Control: Plan and manage annual budgets; ensure cost efficiency, accurate expense tracking, and timely submission of MIS reports.
• Vendor Management: Handle vendor selection, contract negotiations, and performance reviews to ensure quality service and competitive pricing.
• Communication Systems: Manage all telephony systems, including EPABX, mobile, and data card infrastructure to support uninterrupted communication.
• Travel Desk Operations: Plan and coordinate domestic and international travel, including logistics, accommodation, and visa support.
• Capacity Planning: Develop and implement strategies for seat allocation and space utilization aligned with company growth plans.
• Corporate Security: Supervise physical security protocols, CCTV surveillance, and access control systems to safeguard personnel and assets.
• Preventive Maintenance: Schedule and monitor maintenance for DG sets, UPS systems, HVAC, fire systems, STPs, and capital equipment.
• Event Management: Organize and manage corporate events such as annual functions, team outings, and high-profile client meetings.
• Comprehensive Admin Services: Oversee end-to-end office administration, including stationery, courier, medical room, pest control, stores, horticulture, and more.
• Asset & Equipment Management: Ensure smooth functioning and maintenance of office automation tools, furniture & fixtures, and telecom equipment.
• Project Management: Plan and execute new facility setups, office expansions, and reconfigurations based on organizational goals and strategic growth.
Core competencies
• Administration Management
• Facility Management
• Workplace Operations Pan-India
• Preventive Maintenance
• Vendor & Contract Management
• CAPEX & OPEX Budgeting
• Technical Facilities Management
• HVAC / DG / UPS Management
• BMS / OpenBlue / Metasys
• Security & Access Control
• Fire & Safety Compliance
• Space Planning, Leasing & Office Setup
• EHS Management
• Asset & Inventory Management
• Procurement & SAP Operations
• Business Continuity Planning
• MIS Reporting & Power BI
• Team Leadership
• Stakeholder Management
• Corporate Travel & Events
TECHNICAL SKILLS
• Microsoft Office Suite: Proficient in Excel (including pivot tables and dashboards), Word, and PowerPoint for reporting, documentation, and presentations.
• Facility Management Software: Skilled in using FM tools for asset tracking, maintenance scheduling, and service management.
• ERP Systems: Familiar with ERP platforms for procurement and inventory management; hands-on experience in SAP for PR/PO creation and vendor coordination.
• Power BI: Proficient in creating dashboards and reports for data visualization and performance tracking.
• Project Management Tools: Experience in using project management tools for planning, execution, and resource allocation.
• Administrative Operations: Strong background in managing end-to-end administrative support functions across departments.