Clare Anchondo

• A/R duties include: processing deposits using electronic deposit machine (Panini), coding ACH remittances, matching invoices to payments, verifying deposits, applying payments to invoices using IBM-AS400 software, researching overpaid/short paid invoices, sending weekly extracts of invoices to customers, creating monthly write-off spreadsheet and reducing approved write-offs, making collection calls, formatting monthly customer invoice statements, pulling copies of invoices with proof of delivery (POD), creating and uploading general journal entries using Compeat Software.
• Inventory/Weekly Reporting duties include: enter new inventory items and assign to store inventory locations, prepare weekly sales report for delivery customers (off-premise sales) generated from IBM-AS400 sales report, verifying off-premise sales and A/R balances are entered correctly in Compeat software, posting inventory counts and verifying Cost of Goods Sold (COGs) percentages are within defined parameters, verifying and posting stores cash paid out/sales - recorded in Daily Sales Report, sending out weekly COGs percentages and weekly sales report to - General Managers, Area Directors and corporate staff, upload weekly reporting numbers to Corporate to calculate royalties.
• Reconciling retail credit card sales to bank deposits from credit card processors, including any monetary disputes.
• Assist with month-end processing which includes - posting general journal entries, reconciling bank accounts, reconciling and trailing any variances between Compeat software and IBM-AS400 software, updating Walmart scan by transaction (SBT) shrinkage reserve using information from Nexxus website.
• Backup for HR/Payroll Administrator duties include - payroll processing, updating leave balances, terminations, performing background checks on potential new hires, entering new hire information into payroll system (Proliant), set up direct deposits for employees and providing reports to Cash Management.
• Assist with providing backup documentation for year-end processing and researching General Ledger (GL) account balances for internal audit. Working with Auditors to pull information and answer questions for yearly audits.
• Created user manuals for A/R, Inventory, and Weekly Reporting processes.

• Payroll duties included: reviewing time punches on Point of Sale (POS) software (Micros and Aloha), uploading time detail extract into payroll software (Proliant), processing multiple payroll batches for 400+ employees, verifying that all additional time was entered into Proliant correctly (vacation, birthday and holiday pay), verifying that employee pay increases were entered correctly into Proliant, performing background checks (which included driving records and SSN verification), manually entering each new hire into Proliant (including direct deposit/check card information), entering payroll deductions in Proliant, terminating employees, updating onboarding forms in new hire and rehire packets, responding to all unemployment claims and providing appropriate documentation, and attending unemployment hearings.
• HR/Benefits duties included: determining eligibility for health benefits, sending health benefit packet to new hires, verifying benefit documentation, entering employee selections on provider websites, processing all Affordable Care Act (ACA) reporting through Proliant, verifying employee data for W2s and 1095s entered in Proliant correctly, maintaining workmen's compensation insurance documentation and accident files (accident categories: Vehicle, Employee and Customer), co-ordinating annual open enrollment with insurance broker for health, dental, life insurance and FSA, preparing and distributing open enrollment documents to employees, verifying all open enrollment documents were returned and signed by enrollment deadline, entering open enrollment selections on providers websites, reported prescription plan compliance to Centers for Medicare and Medicaid, filing all open enrollment documents electronically with hard copy backup and creating user manuals for HR, Benefits and Payroll processes.

Otis Spunkmeyer is formerly known as Chippery Gourmet Bakery Products.

• MAINTENANCE CLERK - Responsibilities included contacting vendors for pricing on parts and/or services related to maintenance department, creating purchase orders and maintaining purchase order log, matching invoices to purchase orders with proper management approvals for accounts payable, processing credit memos on returns, maintaining budget sheets for maintenance department, maintaining spare parts inventory for monthly closeouts, creating capital expense requests and maintaining files and maintaining inventory tags for all new parts.
• OFFICE MANAGER - Responsibilities included managing accounts payable (A/P), accounts receivable (A/R), bill backs and reception area. Duties included: Batch editing and posting vendor invoices and customer payments in accounting software Great Plains (for Accounts Receivable (A/R), Accounts Payable (A/P) and bill backs), generating and printing weekly check runs, downloading bank deposit information and maintaining cash flow spreadsheet, posting daily cash flow line of credit transactions, posting write off transactions for accounts receivable and payables, maintaining vendor address files, generating monthly broker commission transactions and check run, ordering office supplies, maintaining copiers and postage machine, participated in monthly inventories, verifying timesheets for office employees, creating monthly reports for fixed rebate payment reductions, verifying monthly freight reconciliation spreadsheet and assisting in account tie-in for computer conversion from Great Plains to Business Planning and Control System (BPCS).
• ACCOUNTS RECEIVABLE (A/R) CLERK - Duties included: preparing daily bank deposits, matching customer invoices to payments, applying payments to customer invoices on Great Plains, coding customer payments with deductions for bill backs, researching short paid customer invoices, making weekly collection calls, creating and maintaining Access database to track and allocate billback deductions from customer payments (Billback categories included: Marketing Programs, Trade Shows, Samples, Guaranteed Pricing Programs and Fixed Rebates), maintaining listing and documentation for billback categories, preparing national account documentation to backup reduction in fixed rebate programs, preparing documentation for yearly review of programs.
• ACCOUNTS PAYABLE (A/P) CLERK - Duties included: matching vendor invoices to purchase orders, entering vendor invoices into Great Plains, matching vendor invoices to checks, entering credit memos, maintaining vendor files and updating vendors with payment status.