Dedicated Senior Executive Assistant Lead with a robust background in providing executive support to high-ranking officials in the intelligence community. Expertise in coordinating complex travel arrangements, managing taskers, and preparing critical documentation for decision-making processes. Recognized for exceptional organizational skills and the ability to foster positive relationships across diverse teams. Advanced knowledge of office management systems and tools, contributing to improved efficiency and effectiveness in administrative functions. Highly-focused and results-oriented professional with experience successfully supporting complex, deadline-driven operations. Instrumental team player with outstanding skills in meeting planning, database management, presentation creation, and special project assistance. Customer-oriented and computer-savvy. Determined and proactive professional with experience driving success by supporting company leaders. Strong sense of urgency to anticipate and respond effectively to needs of senior-level executives. History of thriving in fast-paced, dynamic environments.
Hi, I’m
Brenda Disharoon
Senior Executive Assistant Lead
Centreville,VA
Summary
Work History
Gridiron IT/Booz Allen Hamilton
Senior Executive Assistant
10.2023 - 04.2025
Job overview
- Company Overview: DoD
- OSD
- OUSD
- (Cyber Warfare and Defense)
- DoD
- OSD
- OUSD
- (Cyber Warfare and Defense)
- Managed executive calendars and scheduled appointments for senior leadership.
- Prepared briefing materials and presentations for executive meetings and events.
- Maintained confidential files and documentation with strict attention to detail.
- Collaborated with cross-functional teams to streamline communication channels.
- Supported travel arrangements, including itineraries and accommodations for executives.
- Developed efficient office procedures to enhance workflow within the executive team.
- Assisted in project management tasks by tracking deadlines and deliverables effectively.
- Provided administrative support to the executive team, managing calendars and scheduling meetings.
- Coordinated travel arrangements including flights, hotels, transportation, visas, and itineraries.
- Managed multiple projects simultaneously while ensuring deadlines were met without compromising quality standards.
- Maintained knowledge of organizational policies and procedures to ensure compliance with applicable laws and regulations.
- Developed processes for streamlining workflow among various departments within the organization by establishing effective communication channels between teams.
- Supervised junior staff members including assigning tasks and monitoring progress throughout completion.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
- Leveraged word processing software to create proposals, letters and memos.
- Acted as a liaison between the executive team and other departments within the organization.
- Developed and maintained filing systems, databases, records management systems, and other office resources.
- Provided guidance regarding protocol requirements when interacting with high-level clients or government officials.
- Compared information and coordinated with other executive assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
- Ensured that all documents were properly signed by relevant parties before being submitted for further processing.
- Orchestrated Board of Directors meetings and created agendas and meeting materials.
- Attended conferences in person and via e-conference format to represent organization and executives.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
- Collaborated with senior leadership to support new projects.
- Updated and implemented administrative and executive support policy changes and monitored effects.
- Verified operation of equipment by completing preventive maintenance and troubleshooting malfunctions.
- Executed special objectives and projects in response to executive team and board member requests.
- Composed confidential communications on behalf of senior executives in response to inquiries from staff members or external contacts.
- Reviewed incoming emails and directed them to appropriate personnel based on their content or urgency level.
- Organized executive presentations, reports, and correspondence for internal and external stakeholders.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
Koniag Technical Services
Senior Executive Assistant
01.2024 - 12.2024
Job overview
- Company Overview: DoD
- J9 DISA Hosting and Compute (HaC)
- Business Operations (BO)
- DoD
- J9 DISA Hosting and Compute (HaC)
- Business Operations (BO)
Koniag Government Services
Senior Executive Assistant
01.2024 - 12.2024
Job overview
- Company Overview: DoD
- Office of the Secretary of Defense
- Chief Digital and Artificial Intelligence Office (CDAO)
- Business Operations (BO)
- DoD
- Office of the Secretary of Defense
- Chief Digital and Artificial Intelligence Office (CDAO)
- Business Operations (BO)
Information Management Group (IMG)
NCERTs Tasker Manager
02.2022 - 12.2023
Job overview
- Company Overview: National Geospatial Agency (NGA)
- Office of Analytic Operations
- National Geospatial Agency (NGA)
- Office of Analytic Operations
- Coordinated team efforts to maintain workflow efficiency.
- Facilitated communication between departments to resolve issues.
- Developed detailed plans of action for each task, including necessary materials and estimated timelines.
- Communicated regularly with supervisor about progress made on assigned tasks so that they can provide guidance if needed.
- Utilized problem-solving skills to assess situations quickly and efficiently in order to complete tasks within the given timeframe.
- Managed multiple projects simultaneously while prioritizing those requiring immediate attention due to tight deadlines or emergency situations.
- Provided exceptional customer service by responding promptly to inquiries, addressing concerns, and resolving problems.
- Troubleshot any technical issues encountered during job performance in order to resolve them quickly without compromising quality.
- Maintained clerical correspondence via email and phone.
- Facilitated smooth internal and external communication, acting as the first point of contact for the executive.
- Prepared and edited correspondence, reports, and presentations to support business operations.
- Handled confidential documents and communications with discretion, safeguarding sensitive information.
- Acted as the liaison between the executive and clients, maintaining strong professional relationships.
- Coordinated with other staff members to ensure seamless support and coverage.
- Developed strategic plans to enhance information management processes and workflows.
- Implemented best practices for data governance and compliance within the organization.
- Monitored staff performance and addressed issues.
Kaimetrix
Executive Assistant
08.2001 - 02.2022
Job overview
- Company Overview: DoD
- Department of the Army
- INSCOM G7
- DoD
- Department of the Army
- INSCOM G7
V2B Partners
Executive Assistant
04.2019 - 07.2021
Job overview
- Company Overview: DoD
- Office of the Under Secretary of Defense for Policy
- Stabilization and Low Intensity Conflict
- DoD
- Office of the Under Secretary of Defense for Policy
- Stabilization and Low Intensity Conflict
Metis Solutions
Administrative and Technical Support Assistant
01.2018 - 04.2019
Job overview
- Company Overview: Defense Security Service
- Defense Security Service
One Federal Solution
Executive Assistant
11.2017 - 12.2017
Job overview
- Company Overview: CIO/IT
- IT Reform Management Group
- CIO/IT
- IT Reform Management Group
Booz Allen Hamilton
Executive Assistant
10.2017 - 11.2017
Job overview
- Company Overview: OPNAV
- CIO
- OPNAV
- CIO
Livingston International
Executive Assistant
05.2017 - 10.2017
Job overview
- Company Overview: Import and Export
- Import and Export
Caliper
Administrative Assistant IV
06.2016 - 12.2016
Job overview
- Company Overview: Fairfax County Government
- Family Services
- Foster Care & Adoption
- Fairfax County Government
- Family Services
- Foster Care & Adoption
WR Systems
Senior Administrative Assistant
01.2016 - 06.2016
Job overview
- Company Overview: State Department
- Diplomatic Security
- One Badge Program
- State Department
- Diplomatic Security
- One Badge Program
Artech
Erate Analyst
10.2015 - 11.2015
Job overview
- Company Overview: Sprint
- Information Services
- Erate Program
- Sprint
- Information Services
- Erate Program
Central Intelligence Agency
Data Management Officer & Special Assistant
01.2012 - 12.2014
Job overview
- Company Overview: CIO
- Information Management Services
- Routinely played the critical role of 'First Voice' and Ambassador for the Office of Information Management Services.
- Primary, calendar management and reconciliation for Director and Deputy Director CIO/IMS.
- Executive officer functionality in stability and continuity of administrative and logistical operations during times of transition in Administration.
- Appointed as member of the Management Advisory Group.
- Manager overseeing briefing books consisting of all topics of primary interest to the President of the United States, and his National Security Advisors.
- Provided nuanced, executive level, confidential, administrative, support to federal government elite.
- Brainstormed and implemented streamlined office processes and procedures resulting in 20% reduction in monthly office supply expenditures to meet mandated 'do more with less.'
- Appointed monitor of classified, clearance profiles and incorporated data into HRIS system resulting in zero expenditures to hire more personnel to conduct these tasks.
- CIO
- Information Management Services
Central Intelligence Agency
Program Manager & Special Assistant
01.2009 - 12.2012
Job overview
- Company Overview: Human Resource
- Recruitment Center
- Onboarding Program
- Held the prestigious role of 'first contact' any applicant had with the Central Intelligence Agency.
- Responsible for case load of 360 potential hires, booking all sides of travel arrangements, scheduling polygraph, medical and interview appointments as well as calculating and reconciling travel and reimbursement vouchers.
- Mentored and trained junior Program Managers in procedures for the same.
- Skilled in critical, decision making and multi-tasking in fast-paced work environments and situations.
- Excellent people skills, interacted favorably with individuals from all cultures, backgrounds and levels.
- Human Resource
- Recruitment Center
- Onboarding Program
Central Intelligence Agency
Executive Assistant
01.1995 - 12.2009
Job overview
- Company Overview: Directorate of Intelligence
- CIA University
- Managed all aspects of executive schedules, including travel and conferences.
- Answering and directing calls to proper executives.
- Greeting visitors and escorting to destination.
- Overseeing administrative policies within an organization and within the office; recommending changes when necessary.
- Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.
- Promptly and efficiently read and analyze submissions, letters, agendas, and memos to glean significance; routing to proper personnel.
- Collect and analyze information; to prepare reports and presentations.
- Research and retrieve historical information to develop background briefings, discussions and readouts.
- Directorate of Intelligence
- CIA University
Education
Mandatory Federal Government Training
from Yearly Security Clearance Review
01.2025
University Overview
Certificates only
DoD Mandatory Classification Training
Yearly Classified Security Training
01.2025
University Overview
Certificates only
NVCCReston, Virginia
Some College (No Degree) from Business Management
12-2012
University Overview
Certificates only
PGCCLargo, MD
Some College (No Degree) from General Studies
12-1985
University Overview
Certificates only
Forestville High SchoolForestville, Maryland
High School Diploma
06-1984
University Overview
Certificates only
Skills
- Project management
- Strategic planning
- Communication skills
- Office administration
- Customer service
- Team collaboration
- Documentation management
- Scheduling coordination
- Human resources
- Event planning expertise
- Executive support expertise
- Project coordination mastery
- Office equipment proficiency
- Process improvement strategies
- Conflict resolution techniques
- Skilled in office technology
- Efficient travel arrangements
- Proactive decision making
- Meticulous attention to detail
- Able to take direction
- Team leadership experience
- Calendar management proficiency
- Effective problem solving
- Budget management experience
- Excellent active listener
- Professional presentation development
- Expert time management
- High-level confidentiality
- Adaptable to change
- Strong organizational skills
- Excellent interpersonal skills
- Performance improvement
- Expense reporting
- Conflict management
- Travel coordination
- Project planning
- Logistics and schedule management
- Excel spreadsheets
- Accounting
- Proper phone etiquette
- Business correspondence
- Proofreading
- Policy enforcement
- Conference planning
- Videoconference preparation
- Information confidentiality
- Phone etiquette
- Articulate and well-spoken
Certification
- DoD Refresher Training, 01/01/2012, 12/31/2025
- Yearly DoD Mandatory Classified Security Training, 01/01/2012, 12/31/2025
Availability
See my work availability
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References
References
References available upon request.Work Preference
Work Type
Full TimeContract WorkWork Location
On-SiteRemoteHybridWebsites
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