MS Office
Abhishek Kumar
Operation Specialist
Pune
Summary
Strategic Operations Officer offering 7+ years of resource management and budget development to bring value team. Advanced knowledge of supply chain operations and procedure optimization.
Overview
7
7
years of professional experience
6
6
years of post-secondary education
2
2
Languages
Work History
Operations Officer
Development Consortium
10.2019 - Current
- Manage correspondence with accountant, fiscal sponsor, contractors, and our staff to ensure the smooth running of the organization
- Manage payroll of FH staff and overall charity bookkeeping with fiscal sponsor
- Manage expenditures for budget reports and to meet grant requirements
- Oversee completion of charity registration processes
- Co-ordinate among the various stakeholders like M&E, Finance, Program, and others for delivery of services
- Set up budget and expense tracking systems, e.g., Spreadsheet
- Oversee advance request procedure and verify reimbursement requests
- Keep learning about new operations procedures
- Coordinating and hosting staff events and meetings, including internal presentations, staff socials, and other events
- Contributing to day-to-day tasks, like fostering relationships with staff, checking in with new staff, learning about and addressing workplace issues, evaluating gaps in benefits, and providing suggestions for improvement
- Contributing to the People & Culture agenda — brainstorming about potential culture initiatives and helping with their execution, conducting research about various P&C 2 practices at other organizations, and helping with the implementation of new initiatives
- Supporting the onboarding and offboarding processes for new and departing staff, respectively
- Support the creation of job descriptions, and coordinate team members on the creation of job descriptions
- Hiring administration and data entry of incoming candidates which include coordinating relevant team members to vet applicants
- Support the development of application forms for hiring (in google forms): set up a template, add in questions, coordinate others to feed in or give feedback, test the final version, link it into the job description
- Vendor procurement: Routine procurement of small items
- Office management
- Management of vendors (Lab, Premix, Microfeeder)
- Overseeing logistical aspects of procurement and troubleshooting problems that arise in procurement
- Internal coordination with team members: a) keeping team members updated on the status of procurement; b) coordinating with team members to receive the important information relating to procurement
- Updating the vendor procurement protocol when needed
- Support in maintaining inventory of equipments, premixes etc
- Assisting in the Employee Orientation and Induction activities, across the board by executing and collaborating with multiple speakers and leading it as per the need
- Participates and support employee relationship and satisfaction surveys
- Supporting in interview, track data around exit and alumni list and support any other activities related to the same
- Front lead in all Employee Engagement activities from planning to execution as well as seeking feedback
- Ensuring a high level of morale across the organization by working with CEO on developing supportive internal communications systems
- Sourcing & procurement of various supplies like stationery, furniture, computers, laptops etc
- Orients new employees by providing orientation information packets, reviewing company policies, gathering withholding and other payroll information, explaining, and obtaining signatures for benefit programs
- Maintain and control the overall budgetary record and inventory for office administration function.
Admin Coordinator
Child Fund International
11.2016 - 09.2019
- Responsible for all administrative aspects of the organization, government liaising, managing day-to-day responsibilities, and ensuring smooth running of business operations
- Developing and implementing new administrative systems within overall corporate policy or budgetary limits and with direct accountability for results
- Co-ordinate with various internal and external audit agencies for carrying out the statutory and performance audits
- Excellent in Procurement, Negotiation, and Employee Grievance Handlingskills
- Managing administrative staff, and lead long term organizational planning
- Managing the entire infrastructure, cafeteria, Server room
- Act as single point of contact for liaison with government bodies like local corporations, EPF office and other government authorities
- Manage / supervise all construction, renovation, and interim decoration work
- Implement structured infrastructure & facilities management services like office contracts services (existing & new), office security & insurances, AMCs management, fire safety, assets management and ensure overall office compliance under a centralized control system leading to cost saving and effectiveness
- Following “4-eyed principle” in Procurement
- Liaison and negotiate with vendors with an objective to seek best possible deals keeping in mind the budget allocated without compromising on the service levels or the company's overall objectives
- Negotiating with external suppliers to secure the best service deals
- Supervision of Travel arrangements, settlement of T.A
- Claims, and travel agentbills
- Grant of travel and equipment advances, sanction of expenditure, and settlement of bills for above items of work
- Assist in executing the decisions taken in the meetings
- Ensure Front office area is presentable at all time (reception area/EPABX)
- Manage Domestic, as well as International Travel arrangement for the office staff
- 3
- Present monthly travel calendar to the supervisor
- Provide logistic support to local events\workshops\meetings organized by Child Fund
- Supervise Office Attendant and Driver to ensure office and vehicle upkeep
- Manage Petty Cash and ensure timely liquidation of expense statements and replenishment of petty cash with Bangalore office
- Provide any other support requested by staff with approval from the line manager
- Developing employee engagement programs like Initiated and administered a welcome-mail policy to all new joiners, Initiated regular Birthday mailers & celebration policy
- Documents human resources actions by completing forms, reports, logs, and records.
Executive –Program
Ipas Development Foundation
02.2015 - 11.2016
- Quickly learn about new in-house database systems
- Maintain contact with office staff and vendor
- Resolve administrative problems by preparing reports and analyzing data
- Maintain and update inventory records
- To ensure inventory accuracy in terms of system vs
- Physical stock
- To develop effective system for cycle count, find out & fix the reasons for stock differences
- Control of material issues and receipts and reconciliation of stocks with subcontractors
- Ensure proper and on time documentation in stores related to movement of all goods and keep all the documentation up-to-date
- Control of non-moving and slow-moving inventory
- Taking effective steps for disposable of slow moving / non-moving item
- Reconcile inventory discrepancies
- Report any stock issues to management and place product orders asnecessary
- Prepare a list of depleted products and a survey of unusable products
- Maintain supply and inventory of office relates merchandise
- Handle large amounts of paperwork and data
- Manage front desk area
- Type documents and correspondence
- Surface transportation and record keeping
- Administrative & logistical support to Executive Director
Education
Post Graduate Program - Management
International School of Management
Patna 07.2010 - 05.2012
BHMCT - Hotel Management
Guru Gobind Sing Indraprastha University
New Delhi 08.2005 - 05.2009
Skills
Empathetic, friendly, and positive disposition Correspondence controllingundefined
Software
HRIS - Zoho
Timeline
Operations Officer
Development Consortium
10.2019 - Current
Admin Coordinator
Child Fund International
11.2016 - 09.2019
Executive –Program
Ipas Development Foundation
02.2015 - 11.2016
Post Graduate Program - Management
International School of Management
07.2010 - 05.2012
BHMCT - Hotel Management
Guru Gobind Sing Indraprastha University
08.2005 - 05.2009
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